Office clerk (meeting, clerical, seal, archives, reception, billboards, documents and newspapers) job responsibilities and content:
answering and transferring calls; Reception of visitors.
Responsible for the secretarial, informational, confidential and confidential work of the office, and do a good job in the collection and sorting of office files.
Responsible for the cleaning and sanitation of the general manager's office.
Keep meeting minutes.
Responsible for the distribution of company documents, letters, mails, newspapers and magazines.
Responsible for sending and receiving faxes.
Responsible for the storage of the office warehouse, and do a good job in the registration of goods in and out of the warehouse.
Do a good job of organizing the company's publicity column.
In accordance with the company's seal management regulations, keep and use the official seal, and be responsible for it.
Do a good job in the registration of the company's canteen expenses and flow accounts, and make statistics on meal expenses and the storage and storage of meal expenses.
Mailing of monthly environmental statements and social security forms.
Manage employee personnel files, establish and improve the management of employee personnel files, and strictly borrow files.
Enrollment and application for social insurance.
Count monthly attendance and submit it to the financial account, and keep the bottom.
Manage all kinds of office property, rationally use and improve the efficiency of the use of property, and advocate frugality.
Accept other temporary work.
What is Clerk:
Clerks are the basic employees of the company, generally engaged in document processing, and there are many companies that divide the level of employees/clerks/employees from the salary, but some companies have high requirements for clerks and also give some powers. It may also be the first step into the management class.
We often find that there are some places that recruit clerks on recruitment websites or other recruitment channels, so what do clerks mainly do? Let me introduce it to you.
Article 1 Communication
1. Reception of visitors: Visitors are different, things are big and small, and clerks should be treated differently. For those who should be met, the intention of the other party should be conveyed directly, and the person in charge of the meeting room should be led into the reception room or the contact person of each department should be informed, regardless of whether the other party requests to meet or make an appointment. For those who are not suitable for meeting, after consulting the relevant person, they will refuse to be the other party or report their personal opinions to the manager and accept the reply.
2. Answer the phone: When answering the phone, you must first state that "this is the ×× company", and then write down the name of the other party, work unit, etc., according to the other party's situation, you can answer clearly when you do not hinder, but generally do not say whether the general manager is there.
Article 2 Daily operation
1. The design and arrangement of the schedule: record and sort out the matters that should be handled by the director, such as the date and time of the meeting and attendance, and conduct investigations at any time to assist the director in formulating the schedule. The schedule should be written into the monthly calendar, on which the appointments and changes should be noted if necessary.
2. Preparation and arrangement: Some jobs require special preparation and arrangement, and these tasks usually have a certain time limit, so it is necessary to prepare properly in advance.
Article 3 Arrangement of supplies
1. In the office: the items and spare parts that are often used should be placed in the right place in the right quantity, for this purpose, a list of supplies and spare parts should be designed, and the variety and the quantity required for a month or week should be noted on it, as well as the quantity and date of replenishment.
2. When the director goes out: the fountain pens and pencils that the director needs to use when he goes out should pay attention to preparing a certain amount in advance every day, and the items that need to be included in the bag should also be considered in the same way. These items that need to be prepared should be prepared in a detailed list after consulting the director, and pasted in advance to prevent omission.
Classification of clerks
ICBC clerks are divided into two categories: the first category, clerks, that is, clerks in the ordinary sense; The second category, "clerk", is a clerk in the non-ordinary sense.
Main points: administrative clerk, personnel clerk, copywriting clerk, archival clerk, sales clerk
An administrative clerk is mainly responsible for the day-to-day affairs of the office.
The personnel clerk is mainly responsible for personnel attendance, personnel recruitment, salary calculation, social security handling and logistics management.
Copywriting clerks are mainly responsible for drafting documents, contracts and other documents.
Archivists are mainly responsible for managing company documents, contracts, and other related materials.
Sales clerks are mainly responsible for assisting in the management, classification, sorting, filing and storage of sales contracts and other marketing documents.
