How to refuse an employee to take unreasonable leave: Emphasize the importance of work. Ask the reason for the leave in detail, so that the employee himself feels that the reason is unreasonable. You need to make up the working hours after taking leave. If the employee is excessive, it is up to the employee to choose by himself, either work hard or leave on his own.
What are the reasons for office workers to take leave:
1. The elders (grandfather/grandmother) in the family are sick and need to take leave to take care of them.
2. The child at home is sick and needs to ask for leave to accompany the doctor.
3. Documents are required, such as entry and exit permits, passports, marriage certificates, unmarried certificates, etc.
4. I have been in a very bad mood recently, which has seriously affected my work, and I hope to take a few days off to adjust. (This is to better engage in work)
6. I fell out of love and needed to ask for leave to adjust.
7. Relatives/friends in my hometown are married and want to ask for leave to go back to attend the wedding.
When an employee takes a leave of absence and there is no one to replace, a tactful decline can include the following:
Know the reason for taking leave: Know why employees are taking time off and do your best to support and understand if it's due to illness or emergency.
Advance notice: Inform the employee in advance that there is no one to replace during that time period and therefore the leave request cannot be approved.
Apologize: Apologize to the employee for not being able to accommodate the employee's need for leave due to their work schedule or for other reasons.
Postpone time off: If possible, make a suggestion to postpone the leave so that the employee can take the shift at another time or find another colleague.
Give advice: Provide employees with alternative solutions, such as using overtime or adjusting working hours to complete work tasks.
Here's an example:
Dear XX, I'm very sorry that we are unable to arrange other colleagues to substitute for you during your leave of absence, so we are unable to approve your leave request. We apologize for the inconvenience. We hope you understand our situation, and if possible, you may consider postponing your leave of absence or finding another colleague to take your place. If you have any further questions or need our help, please feel free to contact us. Thank you!
How can I better handle personal leave-related matters? Here are a few things you can do to get started:
1. It is recommended that the company further improve its own rules and regulations according to the actual situation of operation and management, and clarify the specific process of employee leave, so that employees can be managed in the future work.
2. If an employee submits a personal leave, he or she shall submit a written application in person in advance, fill in the "Leave Approval Form", clarify the type, reason and time of leave, sign and confirm it, and then review and approve it according to the management authority of the relevant staff of the employer, and report it to the personnel department for the record after signing and approving by the competent leader.
3. If an employee requests personal leave, the company can approve it according to his or her specific circumstances. If the employee has not returned to work after the expiration of the personal leave, do not blindly deal with it according to the absenteeism, but should understand the situation according to the address and contact number of the employee who has left, first require him to return to work, and then deal with it in accordance with the provisions of the rules and regulations, and retain the corresponding written evidence.
4. When an employee requests personal leave, the company can allow him to use his annual leave to offset his personal leave according to the actual situation of his annual leave.
